Effective Meeting

Sebagai seorang profesional tentu anda akan mendapatkan undangan rapat atau meeting, sebuah acara yang sejatinya ditujukan untuk mengkoordinasikan atau memutuskan sesuatu dan beberapa hal. Faktanya meeting bisa menjadi hal yang sangat membuosankan apabila berjalan tidak dengan semestinya, misalnya topik ngalor-ngidul, pembicaraan sering berbelok arah, anggota / undangan terlambat atau tidak komplit, waktu yang terlalu lama, dan lain sebagainya.

Tips dibawah ini direkomendasikan oleh Al Pittampali, seorang pendiri The Modern Meeting Company, yang perlu kita baca sebelum hadir disebuah meeting dan supaya meeting yang kita organise berjalan lancar dan smoothly.

1. The Modern Meeting supports a decision that has already been made.

If a decision maker needs advisement pre-decision, he should get it from others via one-on-one conversations. Only after a preliminary decision is made can a meeting be convened. A meeting might be necessary for either of two reasons: conflict or coordination.

2. The Modern Meeting moves fast and ends on schedule.

If you are late we will start without you and we won't invite you next time

3. The Modern Meeting limits the number of attendees.

Only people who are critical to the outcome are invited. Small numbers allow decisions to be resolved quickly and plans to be coordinated smoothly.

4. The Modern Meeting rejects the unprepared.

An agenda is distributed well in advance, and it establishes the decision being debated or the action being coordinated.

5. The Modern Meeting produces committed action plans.

What actions are we committing to? Who is responsible for each action? When will those actions be completed?

Sumber: Dikutip 1 Sept 2011 di www.openforum.com/articles/guru-review-read-this-before-our-next-meeting?extlink=sm-openforum-tw